{"id":155,"date":"2026-03-04T01:11:02","date_gmt":"2026-03-04T01:11:02","guid":{"rendered":"https:\/\/aaaconference.com.au\/2025\/?page_id=155"},"modified":"2026-03-07T04:25:41","modified_gmt":"2026-03-07T04:25:41","slug":"session-chair-guidelines","status":"publish","type":"page","link":"https:\/\/aaaconference.com.au\/2025\/session-chair-guidelines\/","title":{"rendered":"Session Chair Guidelines"},"content":{"rendered":"<div class=\"et_pb_section_0 et_pb_section et_section_regular et_block_section section_has_divider et_pb_bottom_divider\">\n<div class=\"et_pb_row_0 et_pb_row et_block_row\">\n<div class=\"et_pb_column_0 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_code_0 et_pb_code et_pb_module\"><div class=\"et_pb_code_inner\"><style>\n  #artworkpage{display:none;}\n<\/style>\n<script>\n  function toggleDivs() {\n    const artwork = document.getElementById(\"artworkpage\");\n    const disclaimer = document.getElementById(\"disclaimer\");\n\n    artwork.style.display = \"block\";\n    disclaimer.style.display = \"none\";\n  }\n<\/script><\/div><\/div>\n\n<div class=\"et_pb_text_0 et_pb_text et_pb_bg_layout_light et_pb_module et_flex_module headertext\"><div class=\"et_pb_text_inner\"><h2>Session Chair Guidelines<\/h2>\n<\/div><\/div>\n<\/div>\n<\/div>\n<div class=\"et_pb_bottom_inside_divider et-no-transition\"><\/div><\/div>\n\n<div class=\"et_pb_section_1 et_pb_section et_section_regular et_block_section\">\n<div class=\"et_pb_row_1 et_pb_row et_block_row\">\n<div class=\"et_pb_column_1 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_text_1 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module\"><div class=\"et_pb_text_inner\"><h4><strong>Instructions for Session Chairs<\/strong><\/h4>\n<p class=\"p1\">To help facilitate delegate movement between sessions and to ensure the Program runs to time, please <span class=\"s1\">adhere strictly to the schedule <\/span>as provided.<\/p>\n<h4><b>General Timing Guidelines<\/b><\/h4>\n<ul>\n<li>Do not move other presenters forward if a speaker fails to attend.<\/li>\n<li>Always begin each presentation at its scheduled time.<\/li>\n<li>If a presentation slot is vacant, use the time for facilitated discussion.<\/li>\n<\/ul>\n<h4><strong>Prior to Session<\/strong><\/h4>\n<ul>\n<li class=\"p1\">Confirm that all presenters have uploaded their presentations at the Speaker Help Desk.<\/li>\n<li class=\"p1\">Check the notice board in the lobby for any last-minute program changes, and announce these before the session begins.<\/li>\n<li class=\"p1\">Remind presenters of the allocated time for the overall session and their individual presentations.<\/li>\n<li class=\"p1\">Advise presenters that you will signal their remaining time \u2013 at 5-minutes with a yellow card and at 1-minute with a red card.<\/li>\n<\/ul>\n<h4><strong>During the Session<\/strong><\/h4>\n<ul>\n<li>Welcome delegates and introduce the session.<\/li>\n<li>Open each presenter's PowerPoint and introduce their presentation title and name\/s.<\/li>\n<li>Ensure presenters keep to their allocated time.<\/li>\n<li>Facilitate Q&amp;A, keeping it on time and on topic.<\/li>\n<\/ul>\n<h4><strong>Presentation Types<\/strong><\/h4>\n<ul>\n<li><strong>Standard<\/strong> - 20 minutes, including 5 minutes for Q&amp;A.<\/li>\n<li><strong>Lightning<\/strong> - 10 minutes (5 slides) with no Q&amp;A.<\/li>\n<\/ul>\n<h4><strong>AV Assistance<\/strong><\/h4>\n<p>If you experience technical difficulties or require support, please contact the Registration Desk or call:<\/p>\n<ul>\n<li>Julie - 0422 158 889<\/li>\n<li>Daniel - 0422 605 758<\/li>\n<\/ul>\n<h4><strong>Presentation Protocols<\/strong><\/h4>\n<p class=\"p1\">All presenters are reminded of the AAA\u2019s <span class=\"s1\"><b>Code of Ethics<\/b><\/span> regarding the presentation of data and\/or interpretations relating to Indigenous culture. Presenters must ensure <span class=\"s1\"><b>free, prior and informed consent<\/b><\/span> has been obtained from Indigenous collaborators and\/or data custodians before presenting such material, whether as a spoken paper or poster.<\/p>\n<p class=\"p1\">Breaches of the AAA Code of Ethics may result in disciplinary action, including expulsion of members under Section 32 of the Constitution.<\/p>\n<p class=\"p1\">By submitting your paper or poster, you have agreed to abide by the AAA\u2019s:<\/p>\n<ul>\n<li>\n<p class=\"p1\">Code of Ethics<\/p>\n<\/li>\n<li>\n<p class=\"p1\">Sexual Harassment Policy (2012)<\/p>\n<\/li>\n<li>\n<p class=\"p1\">Discrimination Policy (2012)<\/p>\n<\/li>\n<li>\n<p class=\"p1\">Equal Opportunity Policy (2012)<\/p>\n<\/li>\n<li>\n<p class=\"p1\">Website and Social Media Policies<\/p>\n<\/li>\n<\/ul>\n<\/div><\/div>\n\n<div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_0_wrapper\"><a class=\"et_pb_button_0 et_pb_button et_pb_bg_layout_light et_pb_module et_block_module\" href=\"https:\/\/aaaconference.com.au\/2025\/aaa-policies\/\" target=\"_blank\">View AAA Policies<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-155","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/aaaconference.com.au\/2025\/wp-json\/wp\/v2\/pages\/155","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/aaaconference.com.au\/2025\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/aaaconference.com.au\/2025\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/aaaconference.com.au\/2025\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/aaaconference.com.au\/2025\/wp-json\/wp\/v2\/comments?post=155"}],"version-history":[{"count":3,"href":"https:\/\/aaaconference.com.au\/2025\/wp-json\/wp\/v2\/pages\/155\/revisions"}],"predecessor-version":[{"id":382,"href":"https:\/\/aaaconference.com.au\/2025\/wp-json\/wp\/v2\/pages\/155\/revisions\/382"}],"wp:attachment":[{"href":"https:\/\/aaaconference.com.au\/2025\/wp-json\/wp\/v2\/media?parent=155"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}