Conference Code of Conduct
The Australian Archaeological Association (AAA) promotes a harassment-free experience for all participants at our events.
Each year AAA hosts a major conference intended for professional networking and collaboration in the archaeological community. AAA also runs, sponsors and supports other events throughout the year.
We encourage the open exchange of ideas and insist on an environment that recognises the inherent worth of every person and group attending the conference, in an inclusive space, free of harassment, and that encourages interaction among diverse groups. We want AAA to be welcoming, and the conference to encourage participants to be involved.
We are publishing a Code of Conduct to clarify our expectations of acceptable behaviour and to promote high standards of professional practice. It also provides a benchmark for self-evaluation and acts as a vehicle for the identity of the community and organisation. If you have general questions about codes of conduct, a good place to start is the code of conduct FAQ (link on the AAA website), which details all AAA Codes and Policies.
This Conference Code of Conduct applies to any participant at our annual conference or any other event convened by AAA, including but not limited to:
- Delegates in meetings and virtual spaces, vendors, staff, and volunteers.
- Behaviour at AAA events, even if outside event spaces or behaviour towards people who are not part of the AAA
Note that this code supports rather than replaces legal rights and obligations pertaining to any particular situation.
We have a responsibility to prevent harassment, discrimination, and bullying. Accordingly, everyone who attends AAA events is responsible for ensuring that they:
- are familiar with this policy;
- comply with this policy; and
- take all reasonable steps to ensure that our events are free from unacceptable
All event participants are expected to behave in accordance with professional standards, as outlined in both this Code of Conduct as well as their respective employer’s policies governing appropriate workplace behaviour, and all applicable laws.
Harassment, including discrimination and bullying will not be tolerated in any form, including but not limited to what a reasonable person would see as:
- Offensive comments related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion or any other status protected by laws in the jurisdiction in which the conference or program is being
- Unwelcome comments regarding a person’s lifestyle choices and practices, including those related to food, health, parenting, drugs, and
- Deliberate misgendering or use of ‘dead’ or rejected
- Gratuitous or off-topic sexual images or behaviour in spaces where they are not
- Physical contact and simulated physical contact (e.g. textual descriptions like “hug” or “backrub”) without consent or after a request to
- Threats of
- Incitement of violence towards any individual, including encouraging a person to commit suicide or to engage in self-harm.
- Stalking or
- Harassing photography or recording, including logging online activity for harassment
- Sustained disruption of
- Unwelcome sexual
- Pattern of inappropriate social contact, such as requesting/assuming inappropriate levels of intimacy with
- Deliberate “outing” of any aspect of a person’s identity without their consent except as necessary to protect vulnerable people from intentional
Publication of non-harassing private communication
Harassment in online Channels
Participants at AAA events or activities may also participate online (see below).
This Code of Conduct also covers communication and interaction that is deemed to be unacceptable behaviour online and it applies to attendance at the annual conference, all events convened by AAA and to all AAA online platforms (e.g. Zoom; Twitter, Slack, Facebook, WhatsApp, Gitter, LinkedIn, Telegram).
Please use these additional guidelines where engaging in AAA on-line activities/platforms:
- Avoid using overtly sexual or offensive usernames or profile photos which might detract from a safe and inclusive environment for all.
- Do not publish text/screenshots of anything shared in a private communication channels without explicit consent from the author. This includes screenshots of private messages to public channels, as well as conversations on public channels to anywhere outside the event.
- Be aware that private chat communications between individuals in Zoom sessions may not always be private if participants are sharing screens or viewing with multiple people. Likewise, Q&A webinar text features are not private, and are viewable by the entire panel of speakers, and often by all members of the audience.
What To Do If You Witness or Are Subject To Unacceptable Behaviour
If you are being harassed, notice that someone else is being harassed, or have any other concerns relating to harassment, please refer the matter to an AAA Contact Officer or the conference organiser.
We provide different avenues to address any concerns about breach of this policy. They are:
- We support openness and transparency, so if you believe that you are experiencing unacceptable behaviour at AAA 2020, in the first instance, we encourage you to raise it directly with the person This should help to ensure that the other person is fully aware that their behaviour is unwelcome, or that you believe it is unacceptable. This approach may resolve the issue quickly and effectively; or
- However, if it does not resolve your concerns, or if you are not comfortable with raising it directly with the other person, or if it involves a serious breach of this policy you should raise it with an authorised Contact Officer or AAA event
The option you prefer will depend on your level of comfort with the option as well as the seriousness and nature of the allegation. Our Contact Officers will work with you to:
- Resolve your issue or complaint in a manner appropriate to the seriousness and nature of it;
- Refer the issue or complaint for further investigation.
Only the people involved in the attempted resolution or the investigation of an issue or complaint will have access to information about it for use in the resolution process. Anyone found to have engaged in a breach of confidentiality, gossip or innuendo or victimisation about an issue or complaint is at risk of disciplinary action by the AAA.
Respect & Procedural Fairness
Each party will have an opportunity to tell their side of the story and will be treated in a fair and impartial manner. Everyone involved in an issue or complaint raised under this policy will be treated with respect and provided procedural fairness throughout the complaint process. Similarly, everyone involved in an issue or complaint is required to treat each other person with respect, even if they feel aggrieved by a situation. All issues and complaints will be dealt with as quickly as possible.
We reserve the right to reject any report we believe to have been:
- made in bad
- intended to silence legitimate debate or criticism.
Outcomes of any referral
We will take action we consider appropriate on any complaint.
If a complaint is substantiated we will take appropriate action for both parties.
For the person referring a complaint, this may involve support to victims, including, but not limited to:
- Contacting local law enforcement
- Briefing key event staff for response/victim assistance
- And otherwise assisting those experiencing harassment to ensure that they feel safe for the duration of the
For a person found to have breached this policy, you may be subject to appropriate disciplinary action, which may include
- issuing a warning;
- expulsion from the conference or AAA event with no refund, depending on the circumstances;
- excluding any person found to be engaging in harassing behaviour from participating in any further AAA events, trainings or other activities based on their past behaviour, including behaviour at annual
Malicious or false complaints
If you are found to have raised a malicious or false complaint against another person in order to bring prejudice against that person, you may also be subject to appropriate disciplinary action, which may include preventing you from any further attendance at AAA events.
If you are planning to attend an upcoming event, and have concerns regarding the past conduct of another individual who may be present, please contact the AAA National Executive at email@example.com. We will consider appropriate precautions to ensure the inclusion and safety of all participants including, but not limited to: prepping event staff, separation during the same talks/social events, and providing onsite contact mobile phone numbers for immediate contact. In extreme cases, we may take action to prevent the harasser from attending the conference.
AAA Contact Officers
Conference Social Media Guide
Individuals may wish to record or photograph your presentation and/or slides on personal devices. If you have sensitive material in your presentation that you do not want recorded or you simply do not wish to be recorded, photographed, or shared on social media, please make an announcement to this effect at the beginning of your presentation; e.g. ‘Please do not record or share images from this presentation’. Contact AAA’s Social Media Managers via FB or Twitter or your Session Convenor if there is any violation of your wishes not to have your presentation recorded or made public online in any form.
If you are planning to record or photograph presentations and/or slides, please be respectful if a presenter requests that you do not do so. Any recordings or photographs should be for your personal use only and not for uploading to any social media or other online platforms without the presenter’s express permission, which you must request personally and prior to publishing.
AAA is active on Facebook and we also have a dedicated event page for the Conference. We will be posting updates, reminders and photos on Facebook throughout the Conference.
AAA Homepage: https://www.facebook.com/AustralianArchaeologyAssoc
The official Conference hashtag is #AAA43 – chosen to commemorate the fact that this is the 43rd annual AAA Conference. If you want to tweet about the Conference, please include this hashtag so that others interested in the Conference can find your tweets. If you are a Session Convenor and want to create a specific hashtag for your session please feel free do so, and let us know by tweeting it to the AAA Twitter account via @AustArchaeology so we can help promote its use for your session.
AAA’s Twitter username is AustArchaeology, you can tweet to us by putting @AustArchaeology in your tweet and our homepage is twitter.com/AustArchaeology
Live-Tweeting at AAA2020
We encourage live-tweeting during the Conference using the official hashtag, with the following caveats and suggestions for best practice:
- Do not post photos of people, presentation slides, photo competition entries or posters without the prior and express permission of the individual/s or author/s.
- Respect the wishes of presenters if they do not want their paper to be tweeted and presenters please make it clear if this is your Remember that many people present unpublished work at conferences and you should use your best judgement when putting other people’s research into the public sphere.
- Correctly attributing information is If tweeting be sure to give the name of the presenter and be clear when you are directly quoting someone. Presenters: if you are on Twitter and are happy for people to tweet about your paper, you can put your Twitter username on your opening slide so the audience can accurately cite you online. Delegates: if you start your tweet with a username make sure you put a “.” before the “@”so people other than that user can see it, e.g. “.@AustArchaeology Conference is being held virtually 7-10 December 2020”.
- Do your best not to misrepresent other people’s views (even if you disagree with them) and post corrections if you slip up or someone misunderstands your tweet – ultimately, the message for live-tweeters is that you need to take seriously how you represent someone else’s hard work and intellectual property
- There is no need to tweet everything a presenter says, a few take-home messages to capture what you personally found interesting/significant about their presentation is generally
- Remember that Twitter is a public forum, so think twice when posting comments about the more social aspects of the Conference; the general rule is to be collegial and
- Finally, enjoy it. Live-tweeting can be a great way to increase engagement and widen participation at a
For More Information about Social Media and Live-Tweeting
AAA Website and Social Media Policies: https://www.australianarchaeologicalassociation.com.au/about/website-social-media-policies/
This guide was compiled by Jacq Matthews, @archaeo_jacq and Lorna Cooper, @lornacooperarch.